Derivative Classification Refresher Exam Answers


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  • Classified Holdings As discussed in an earlier installation in the series covering the Self Inspection Handbook for NIST Contractors , the government depends on Cleared Defense Contractors CDC to operate security programs designed to protect...
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  • Disposition could mean destruction where approved, returning classified information to the customer, or requesting approval to maintain classified information beyond the required contractual need. There is an urgency to reducing classified holdings that include contract end dates, classification duration, and the possibility of running out of storage space. The FSO should be aware of any of the criteria for each contract so that they can stay ahead of the requirements. Some FSOs have established weekly, monthly and quarterly reviews. Where not specified, the FSO could set the frequency depending on the personnel available and the size and type of inventory.
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  • Where classified storage involves a small amount of electronic or physical products, the inventory can be pretty simple. For large holdings the FSO could use a more complicated schedule to commit personnel and resources to a more complicated task. An inventory management system such as Sims Software can be employed to separate classified holdings by contract number, type of classified holding, etc. The FSO should not make the classified holding decisions alone. They should involve program management personnel working on the classified contract to ensure there is a good justification for disposition decisions. For example, a document may appear to be no longer necessary or many copies may exist which could lead to an uneducated decision to remove it. However, those working on the contract may have a reasonable requirement to maintain it and should be consulted before a decision is made. A good first step is to look for low hanging fruit and seemingly easy disposition candidates.
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  • Where classified documents can be returned or destroyed, they should be destroyed or returned as authorized and as soon as possible. However, justification should be provided based on the classification level and with a description of the exact need for retaining the classified information. A final bit of low hanging fruit is classified material not received under a specific contract. This includes classified information received with bid, proposal, or quoted. These should be destroyed within days of a contract submission withdrawal or contract not being awarded.
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  • It also includes classified information accumulated at classified meetings or secondary distribution center and should be destroyed or returned within a year of receipt. The FSO should also coordinate the participation of subject matter experts who understand classification duration, derivative classification, and security awareness trainin g to ensure the appropriate action is taken. Documents should be declassified, downgraded, and destroyed as required and on time. Where classified contracts required storing and working with classified information, there may be opportunities to acquire, accumulate, or reproduce growing amounts of classified material.
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  • This growth is expected and necessary. Classified holdings can grow significantly during the contract period of performance and the FSO should put in steps to evaluate the growing material and maintain what is absolutely necessary and dispose of what is not required. Steps for Evaluating classified holding: 1. Evaluate the contracts, work products, and DD Form s for classified storage requirements.
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  • Quantify those requirements. Evaluate resources available to manage requirements and document who and what is required to manage classified storage. Review classification duration and determine which classified material should be downgraded or declassified. Review classified holdings to determine excess copies of existing documents. Build a schedule for classified holding reviews and include security, subject matter experts, and those with need to know who can validate decisions. Validation: 1. Demonstrate inventory on hand information management system or other listing 2. Provide list of classified contract subject matter experts and those able to validate classified disposition decisions trained by FSO or representative 3.
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  • PCL inquiries late opening By Sept. Normal business hours 8 a. Eastern Time will resume Tuesday, September 17, More about this action can be found here. The NISP Authorization Office is encouraging industry partners to beginning working with government sponsors to adapt a strategy for migrating from Windows 7 to Windows 10 as soon as practical. This action became effective June 20, Charles Phalen, Jr. The DCSA will also, as a continuation of the former DSS, serve as the primary Department of Defense component for the National Industrial Security Program and will execute responsibilities relating to continuous vetting, insider threat programs, and any other responsibilities assigned to it by the Secretary of Defense. Please contact the eMASS mailbox, dss. Fifty-one facilities were selected for the award, which was presented today at the annual NCMS training seminar, in St. Louis, Mo. These 51 facilities were chosen from approximately 13, cleared facilities.
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  • The award criterion focuses on principles of industrial security excellence, and factors include establishing and maintaining a security program that far exceeds the basic National Industrial Security Program requirements. The award was established in in honor of the late Air Force Col. James S. Cogswell, the first chief of industrial security within the Department of Defense. Cogswell was responsible for developing the basic principles of the Industrial Security Program, which includes an emphasis on the partnership between industry and government to protect classified information. The prime contract number is a required field in the Joint Personnel Adjudication System for personnel security clearance investigations. For interview consideration, please send resumes by June 28 to: dss. The OTA will support the continued reform and modernization of the security clearance personnel vetting processes. Once the New User Registration is complete, Industry user accounts can be activated. DISA is implementing a patch that will resolve this issue by May 10th.
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  • DCSA will also serve as the primary Department of Defense component for the National Industrial Security Program and shall execute responsibilities relating to continuous vetting, insider threat programs, and any other responsibilities assigned to it by the Secretary of Defense. NBIB and DSS have and will continue to work in an integrated manner to minimize disruptions to existing missions while beginning the transfer process. Code Canada, Australia, or the United Kingdom ; 2. DSS has identified the legal entities that appear to meet the preliminary requirements of that statute and is in the process of reviewing those companies for a demonstrated successful record of compliance with the National Industrial Security Program. If you have specific questions about the format, content, or want to provide general comments, send those to dss. Annual projections acquired from Industry through this collection are the key component in DoD program planning and budgeting for NISP security clearances.
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  • Our Industry partners are highly encouraged to register for their NISS accounts in order to participate in the collection. We look forward to your participation. If you have any questions, please contact: dss. If you have any problems with the system usage, please contact the Knowledge Center at: , options 1 and then 2. Normal business hours will resume Monday, April 1, The revision provides for additional uses by Department of Homeland Security and the Department of Defense.
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  • No additional substantive changes were made to the form and industry can begin use immediately. There is no requirement for industry to resubmit forms already provided to the government. In preparation for this upcoming data collection, our Industry partners are highly encouraged to register for their NISS accounts before March 11, in order to participate in the survey. The revised release date is April 8, , with an effective date of May 6, The ISL provides additional guidance to industry on the implementation of SEAD 4 Adjudicative Guidelines related to the disposition of foreign passports belonging to cleared employees that have been previously retained by contractors in accordance with DoD directions and the former Adjudicative Guidelines. Click here to view ISL.
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  • For more information on NISP resources, click here. For assistance with policy interpretations, frequently asked questions or other policy related concerns, please send email to DCSA. Contractors will identify their plans in the remarks section of the IS Tracking Form. It is understood the number of workstations may vary during fulfillment of the contract and the contractor may elect to add workstations to an existing system when there is a RAL or contractual requirement to do so; however, when additional growth in the program occurs e.
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  • Since there is no real vendor, how do we determine when it is no longer supported? Are we going to have a list of "legacy" operating systems to share with industry? Each instance will be considered on a case by case basis and no "list" will be maintained by DCSA. Is the contractor required to establish a POAM for their current systems or as a part of their reaccreditation package? Also, will a POAM be required if the systems are contractually required? Are contractors in states that have enacted laws authorizing the medical use of marijuana, or in states that have enacted laws authorizing the use, possession, production, processing and distribution of marijuana, required to report use, possession, production, processing, or distribution of marijuana by cleared contractor personnel?
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  • The NISPOM defines a document as "Any recorded information, regardless of the nature of the medium or the method or circumstances of recording. If multiple documents are stored on the electronic media, are NISP contractors required to maintain accountability of each TS digital document stored on a system's hard drive or account for the TS hard drive only?
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  • When documents are in electronic form and stored on another medium e. When electronic media e. Any such report of loss must identify each individual document and item when a loss occurs. When multiple items are placed on the same medium, each having their own control number, they must be accounted for separately. Is the contractor required to re-mark classified material received from any source that is improperly marked? The contractor is required to ensure that documents they prepare, and the documents prepared by their subcontractor, to meet the performance requirements of a contract are properly marked.
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  • Where can I find information on marking and derivative classification? This course has a separate exam the cleared contractor must pass in order to receive credit for this course. The simple answer is by marking item It is understood that AIS are a primary means for receiving and generating information; therefore, when No other annotations are required on the form.
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  • The DD Form is one part of the documents included in a classified contract. Its purpose is to convey security classification guidance and to advise contractors on the handling procedures for classified material. The GCA may use the DD Form to provide guidance regarding unclassified information associated with the classified contract. Block If Block The GCA is responsible for oversight of unclassified information provided to contractors. The fact that the DD Form provides guidance on unclassified information does not change the oversight responsibilities.
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  • How is removable media marked and labeled? If each document on a removable device contains all of the required information for that document, only the overall classification and associated caveats markings must be marked on the exterior of the device. What items are considered to be removable media? Removable media is any type of storage device that can be removed from a computer while the system is running. This includes removable media which is inserted into readers and drives integrated into the system e.
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